Apex Master Expos Tech Ventouring

Apex Tech Ventouring

WALK. TALK. DEAL.

A movement-based venture event where founders, investors, and partners meet naturally through the Pitch Board System — no stage pressure, just real conversations and real opportunities.

🚀 Startups & Scaleups 💼 Investors & VCs 🤝 Partners & Advisors ⚙️ Tech Experts

What is Ventouring?

Venture + Touring — A new way to network, pitch, and close deals through movement and visibility.

🚶

Movement-Based

Walk the venue, discover opportunities on display boards, and start conversations naturally — no sitting through hours of panels.

📋

Visible Opportunities

Every startup, investor, and partner posts what they offer and what they're looking for on pitch boards. Needs meet offers in plain sight.

Mingle-First Format

Short 10-15 min presentations followed by 20-minute coffee breaks. More talking, less listening. Real connections happen in the breaks.

The Pitch Board System

Visual, open, and human-centered pitching. No slide decks. No stage pressure.

✍️ SAMPLE PITCH BOARD

Who We Are
NexGen AI — Computer vision for retail analytics
What We Offer
AI-powered foot traffic analysis • Real-time customer insights • 95% accuracy rate
What We're Looking For
💼 Series A ($2-5M) • 🤝 Retail chain partners • 👩‍💻 ML engineers
Contact
Maria Chen • Board #12 • [QR CODE]
👁️

Always Visible

Boards stay up all day for anyone to read and approach

✍️

Simple Format

Clear structure makes it easy to understand at a glance

🗣️

Conversation Starter

People read first, then conversations follow naturally

🔄

Real-Time Updates

Update your board throughout the day as needs change

Board Icon Legend

Universal symbols for instant recognition of what you're looking for or offering.

💼

Investment Sought

Seeking funding (seed, series, etc.)

🤝

Strategic Partners

Looking for business partnerships

👩‍💻

Hiring / Experts

Recruiting talent or advisors

🧠

Mentors Wanted

Seeking guidance and mentorship

🧑‍🤝‍🧑

Team Members

Looking for co-founders or team

🏢

Venues / Space

Seeking office or event space

🌍

Market Expansion

Seeking entry into new markets

⚙️

Tech Support

Seeking technical assistance

Event Day Flow

Short sessions. Frequent mingles. Continuous opportunity discovery.

09:30 – 10:00

Registration & Welcome Coffee

Pick up your badge, set up your pitch board, first connections

10:00 – 10:40

Tech & Market Insights

3-4 short presentations on trends and opportunities

10:40 – 11:00

Coffee & Mingle

First pitch board discovery round

☕ 20 min mingle
11:00 – 11:40

Founder & Innovation Spotlights

Startup showcases and founder stories

11:40 – 12:00

Coffee & Mingle

Second discovery round, follow-up conversations

☕ 20 min mingle
12:00 – 13:00

Networking Lunch

Catered lunch with continued networking

🍽️ Lunch included
13:00 – 15:30

Open Ventouring Session

Pitch Board Area fully open • Walk & discover • Book meeting rooms • Scheduled investor talks

🚀 Peak activity
15:30 – 17:30

Private Meetings & Deal Rooms

Pre-booked investor meetings, partnership discussions

17:30 – 18:30

Evening Mingle & Wrap-Up

Final connections, exchange contacts, closing remarks

🥂 Drinks served

Official Price Structure

Apex Ventouring does not sell access. Apex curates rooms. Pricing supports quality — it does not replace curation.

Access Passes

👤 Observer

Day Visitor

$240
Ecosystem observers, scouts, invited guests
  • Access to all mingle zones
  • View all pitch boards
  • Walk & talk networking
  • No pitching rights
  • No meeting priority
Request Access
🤝 Active

Mingle Participant

$720
Multi-Pass Owners • Approval Required
  • Full ventouring access
  • All coffee & mingle cycles
  • Direct approach to pitch boards
  • Active networking rights
  • No stage, no board
Request Approval

⚠️ Limited capacity

🎤 Curated

Speaker

$1,200
Experts with proven value
  • 10–15 min curated insight session
  • Name / brand visibility
  • 1 Mingle Participant access included
  • No booth included
  • No promotional selling
Apply as Speaker

Curated only

🧩 Private

1:1 Matchmaking

$28,000
Investors, Corporates, Family Offices
  • 4–6 hand-curated meetings
  • Private meeting rooms
  • Pre-qualified profiles
  • Confidential handling
  • No fundraising brokerage
Inquire Privately

No success guarantee

Partners & Exhibitors

🏢 Booth

Exhibitor

from $6,000
Tech, Services, Platforms, Solutions
  • 10×10 customized booth
  • Branding visibility
  • 2 team passes included
  • General placement
Optional upgrades:
Premium placement • Larger footprint • Media exposure • Additional passes
Request Booth
🅰️ Tier 1

Event Partner

$65,000
Corporates, VCs, Platforms, Institutions
  • Official Apex Event Partner status
  • Speaking slot included
  • Premium showcase / booth
  • Matchmaking access included
  • Brand presence: Event, Website, Comms
  • 5 passes included
Partner With Us

⭐ Sponsorship Packages

Position your brand at the center of venture activity.

🔒 Official Apex Rules

All Partners, Sponsors, Speakers, Startups: approval required
VIPs & Family Offices: invitation only
No public discounts
Apex ID applies only where explicitly granted
Startup & Partner slots are strictly limited

Participant Instructions

How to make the most of your Ventouring experience.

1 Before the Event

  1. Prepare your pitch in 30 words or less — who you are, what you offer, what you need
  2. Choose your icons (💼 🤝 👩‍💻 🧠 🌍 ⚙️) based on what you're looking for
  3. Prepare a QR code linking to your contact or website
  4. Practice writing your board clearly and legibly
  5. Review the attendee list (sent 48 hours before) and identify key targets

2 Setting Up Your Board

  1. Arrive during registration (09:30) to set up your board
  2. Use the provided markers — bring your own colors if you prefer
  3. Follow the template: Who → What We Offer → What We Need → Contact
  4. Make text large enough to read from 2 meters away
  5. Attach your QR code at eye level

3 During the Event

  1. Spend mingle breaks in the pitch board area — stand near your board
  2. Walk the entire area at least twice — read other boards first
  3. Approach boards that match your needs — introduce yourself simply
  4. Book meeting rooms for serious conversations (15-30 min slots)
  5. Update your board if your needs change during the day

4 After the Event

  1. Follow up within 48 hours with contacts you made
  2. Reference your board conversation in follow-up emails
  3. Request board photos from organizers if needed
  4. Complete the feedback survey (sent within 24 hours)
  5. Connect with new contacts on LinkedIn

Organizer Requirements

Everything needed to run a successful Ventouring event.

🧱 Physical Setup

  • Whiteboards / pin boards (1 per startup/partner)
  • Markers, paper sheets, erasers
  • Board templates (printed A3 guides)
  • Board numbering or zone labels
  • QR code stands / holders
  • Good lighting in pitch board area
  • Seating nearby (not blocking boards)

☕ Venue Requirements

  • Main presentation area (50-200 capacity)
  • Pitch board zone (adjacent to coffee area)
  • 3-5 private meeting rooms (bookable)
  • Coffee/refreshment stations (multiple)
  • Registration desk area
  • Investor lounge (optional, separate space)
  • Clear signage and wayfinding

👥 Staff Roles

  • Registration desk (2 staff)
  • Pitch board zone guide (1-2 staff)
  • Meeting room coordinator (1 staff)
  • AV / presentation support (1 staff)
  • Photographer (capture boards for follow-up)
  • Event host / MC (1 person)

📋 Process & Systems

  • Meeting room booking system (digital or physical)
  • Board assignment list (startup → board #)
  • Attendee check-in system
  • Time announcements (mingle start/end)
  • Board photography workflow
  • Contact exchange facilitation

🎨 Optional Enhancements

  • Color-coded board frames (green = hiring, blue = investment)
  • Digital screens showing board templates
  • QR code scanner app for contacts
  • Live board photo feed on screens
  • Matchmaking service (organizer-facilitated intros)
  • Board voting / "most interesting" awards

📧 Communications

  • Pre-event instructions (1 week before)
  • Attendee list (48 hours before, opt-in)
  • Day-of reminders (morning of event)
  • Post-event thank you + feedback survey
  • Board photos distribution (within 48 hrs)
  • Contact list sharing (opt-in only)

Legal & Policies

Marketing Templates

Ready-to-use content for promotion and outreach.

📧 Email Invitation

Subject: You're Invited: Apex Tech Ventouring — [City] — [Date] Hi [Name], You're invited to Apex Tech Ventouring — a one-day, movement-based venture event where founders, investors, and partners connect through our unique Pitch Board System. Unlike traditional conferences: • No long panels — just 10-15 min insights • Frequent 20-min mingle breaks • Visible opportunities on pitch boards • Real conversations, real deal flow 📍 [Venue], [City] 📅 [Date] | 09:30 – 18:30 Limited capacity. Curated attendance. [REGISTER NOW BUTTON] See you there, The Apex Team

📰 Press Release

FOR IMMEDIATE RELEASE Apex Launches "Tech Ventouring" — A New Movement-Based Venture Event Format [City, Date] — Apex Master Expos announces Apex Tech Ventouring, a pioneering event format that reimagines how founders, investors, and partners connect. The event introduces the "Pitch Board System" — a visual, human-centered approach where participants display their offers and needs on boards, enabling organic discovery and conversation without stage pressure. "Traditional conferences prioritize listening over connecting," said [Organizer Name]. "Ventouring flips that — people walk, discover, and talk. Deals happen in the breaks, not after the keynote." The inaugural event takes place [Date] at [Venue] in [City], featuring [X] startups, [X] investors, and [X] industry partners. Registration: [URL] Press Contact: [Email] ###

📱 Social Media Posts

LinkedIn: 🚀 Introducing Apex Tech Ventouring — Walk. Talk. Deal. Forget sitting through hours of panels. Our Pitch Board System puts opportunities on display so you can discover, approach, and connect naturally. ✍️ Post what you offer ✍️ Post what you need ☕ Start conversations over coffee 📍 [City] | 📅 [Date] Limited spots. Link in comments. #Ventouring #StartupEvent #VentureCapital #Networking --- Twitter/X: New format alert 🚨 Apex Tech Ventouring = Venture + Touring 📋 Pitch boards (no slides) ☕ 20-min mingle breaks (every hour) 🤝 Real conversations (no stage pressure) [City] | [Date] Walk. Talk. Deal. 🚀

📋 Eventbrite Description

APEX TECH VENTOURING Walk. Talk. Deal. 📍 [Venue, City] 📅 [Date] | 09:30 – 18:30 Apex Tech Ventouring is a one-day venture event built around movement, visibility, and real conversation. THE PITCH BOARD SYSTEM Every startup, investor, and partner gets a board to display: • Who they are • What they offer • What they're looking for (💼 🤝 👩‍💻 🧠 🌍 ⚙️) Boards stay visible all day. Conversations start naturally. FORMAT ✔ Short presentations (10-15 min) ✔ Frequent 20-min coffee mingles ✔ Open pitch board discovery area ✔ Private meeting rooms (bookable) WHO SHOULD ATTEND • Startup founders & scaleups • Investors, VCs & family offices • Corporate innovation teams • Tech experts & advisors • Partners & service providers TICKETS & PASSES • Day Visitor: $240 — Observer access • Mingle Participant: $720 — Active networking (approval required) • Speaker: $1,200 — Curated insight session • Exhibitor Booth: from $6,000 — 10×10 customized • Startup Partner: $18,000 — Premium pitch board + spotlight • Event Partner: $65,000 — Official partner status + full package SPONSORSHIP • Gold Sponsor: $40,000 • Silver Sponsor: $25,000 • Supporting Sponsor: $12,000 ⚠️ All partners, sponsors & startups require approval. VIPs & Family Offices: Invitation only. Slots are strictly limited.